Legal

Privacy Policy

Last Updated: November 2026

This Privacy Policy explains what personal data SwimWrite collects, why, and the choices you have. SwimWrite is the controller of the data described here.

Data We Collect

Account data: your name, email, country, and profile details you provide. Training data: workouts, season plans, training logs, and meet calendars you create. Roster data: swimmer names, dates of birth, squad assignments, and emails you add to your team. Performance data: race videos, meet results, and SwimCloud profile lookups. Usage data: how you interact with the Service, used to keep it secure and reliable.

How We Use Your Data

To provide the Service: generating workouts, building season plans, computing rankings, and showing you progress. To operate billing through Paddle. To communicate with you about your account and important changes. To improve and secure the platform. We do not sell your personal data.

Swimmer Data and Consent

Coaches control the swimmer data they upload. Where swimmers are minors, coaches are responsible for obtaining guardian consent before adding them to a roster or sharing race videos. Swimmers with their own SwimWrite account can view the data their coach has shared with them. You can request removal of your swimmers' data through your account or by contacting us.

Sharing and Processors

We share data only as needed to run the Service: with Paddle (payments), SwimCloud (athlete-time lookups you initiate), our hosting and infrastructure providers, and where required by law. These processors are bound by obligations to protect your data and to use it only as we direct.

Data Retention

We keep your data for as long as your account is active. After you close your account, we provide a reasonable grace period for you to export your data, after which we delete or anonymize it, except where retention is required by law or to resolve disputes.

Security

We use reasonable technical and organisational measures to protect your data, including access controls and encryption in transit. No service is perfectly secure, and we cannot guarantee absolute security, but we work to protect the data you entrust to us.

Your Rights

Depending on your jurisdiction, you may have rights to access, correct, export, or delete your personal data, and to object to certain processing. You can manage much of this from your account. For any other request, contact us through the Contact page and we will respond within a reasonable time.

Cookies

We use essential cookies to keep you signed in and to remember your preferences, and analytics cookies to understand how the Service is used. You can control non-essential cookies through your browser settings or any consent prompt we show.

International Transfers

Your data may be processed in countries other than your own, including for hosting and support. We rely on appropriate safeguards for such transfers where required.

Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be communicated through the Service or by email. Continued use after changes take effect constitutes acceptance of the revised policy.